OmniJoin™ Web and Video Conferencing is a business-grade, secure online meeting service. All web, VoIP, and video conferencing data is transmitted over encrypted connections, end-to-end.

OmniJoin™ conferencing was designed for security conscious customers, IT policy compliance, and multi-office networks. For more information about our security features, please read the material below or Contact Us to schedule a Q&A session.

Business-Grade Online Meetings

  • OmniJoin™ cloud-based resources are located in secure facilities with restricted physical access
  • End-to-end encryption provides transmission security and all online meeting Hosts are authenticated
  • All OmniJoin™ software and online services use signed code with a third-party certificate for all downloadable software components
  • Additional access, user, and feature controls are provided in the OmniJoin™ administrative console such as requiring meeting passwords, disabling remote control, and more

End-to-End Encryption

Our cloud-based online service only allows secure connections, and it is constantly monitored. If a secure conference connection cannot be established, the connection fails. This is a major advantage over traditional, hardware-based video conferencing installations whose configuration settings can be changed by remote employees without system monitoring, allowing sensitive information to be sent unprotected over the internet.

The Internet community-at-large has established industry standards for secure communications. OmniJoin™ conferencing observes the same SSL3/TLS standards used by e-commerce, online retailers, and banks for secure transmission of passwords, credit cards, and your sensitive data. Unlike some conferencing solution providers that manage their own keys, OmniJoin™ secure connections are established in the industry standard manner using third-party certificates and public key infrastructure (PKI).

OmniJoin™ conferencing transmits all live sharing, voice over the Internet (VoIP), and video over secure, encrypted connections. This is a marked improvement over some solutions that encrypt live sharing, but send VoIP and video data over separate, unencrypted protocols.

To verify you are in a secure video conferencing session, look for “https:” in your conference URL, or the padlock symbol in the OmniJoin™ application (at lower right, by your Connection Status).

Notes:

Telephone audio is not encrypted. Customers who elect to use OmniJoin™ telephone audio features should note that VoIP audio is encrypted, but telephone audio is sent over the publicly switched telephone network (PSTN). Telephone audio is not encrypted. Customers that require a higher level of security for telephone audio features should Contact Us regarding dial-out telephone plans with logging.

Online Meeting Passwords & Host Controls

Online meeting hosts can select conference passwords, and make them required for conference room entry. In addition to password authentication and other technical measures, conference hosts can control all video, and personally verify each meeting attendee by sight. The host can even expel anyone at any time.

The meeting host can select passwords meeting-wide (typical); or be more specific, and set separate passwords for the host, presenters, and participants. The latter is useful for more formal meetings such as webinars where there are multiple presenters and a large number of participants.

IT Security Policy, Firewall & Proxy Compliance

OmniJoin™ conferencing uses industry standard ports 80 and 443 for web services and provides proxy and firewall traversal in accordance with most IT security policies. All OmniJoin™ conference connections are initiated by the conference user going out their firewall. The service does not attempt any inbound connections. OmniJoin™ conferencing operates over secure TCP/IP connections, via the physical, NAT, and proxy routing specified by each user's respective network.

OmniJoin™ conferencing supports all leading standards for proxy connections such as PAC, WPAD, and port/protocol selection, plus many vendor specific implementations (e.g., Microsoft® ISA Server) providing high connection success rates for most users.

No Unattended Remote Access Features

In scenarios where OmniJoin™ remote control features may be used — e.g., with live desktop, application and region sharing — the user is always prompted with a dialog box requesting remote control. In addition, the user is offered a quick keyboard bail-out hot key that appears on their screen during the entire remote control session. OmniJoin™ features were designed for live conferencing; there are no unattended remote access and no unattended remote control features. For customers with IT policies that require it, OmniJoin™ remote control features can be disabled via the admin console.